Maple Dental is committed to protecting your privacy, including the privacy of your Protected Health Information (PHI), and to developing technology that gives you a safe and secure online experience. This Statement of Privacy applies to our Practice's website and governs data collection and usage. By using this website, you consent to the data practices described in this statement. This website Privacy Statement works alongside, but does not replace, our HIPAA Notice of Privacy Practices, which describes in detail how we may use and disclose your health information and your rights regarding that information. You can request a copy of our Notice of Privacy Practices at any time by contacting us.
This Practice may collect personally identifiable information through this website, such as your name, e-mail address, home or work address, telephone number, and information you submit through appointment request forms, contact forms, or patient portal logins. If you submit health-related information through this site - for example, symptoms, treatment history, or insurance details as part of a new patient form - that information is considered Protected Health Information (PHI) under HIPAA and is handled according to our HIPAA-compliant safeguards and our Notice of Privacy Practices, not just this general policy. This Practice also collects anonymous demographic information not unique to you, such as general location, browser type, and site usage patterns. Information about your computer or device - such as IP address, browser type, domain names, access times, and referring website addresses - is automatically collected to operate the site, maintain service quality, and generate general usage statistics. If you disclose personal or health information through public-facing tools such as message boards, reviews, or comment sections, that information may be seen and used by others. We recommend not sharing PHI through any non-secure, public-facing feature on this site. This Practice encourages you to review the privacy statements of any third-party websites you access through links on our site. We are not responsible for the privacy or security practices of other websites.
This Practice uses the personal information collected through this website to operate the site, respond to appointment requests and inquiries, and deliver the services you have requested. With your consent, we may also use your contact information to inform you of other services available from this Practice. We do not sell, rent, or lease patient lists or PHI to third parties. Where we work with trusted vendors (such as appointment scheduling platforms, patient communication tools, or hosting providers) that may have access to PHI in the course of providing services to us, those vendors are bound by a Business Associate Agreement (BAA) as required under HIPAA, and are contractually obligated to protect that information and use it only to provide the agreed-upon service. We do not use or disclose PHI or other sensitive personal information for marketing purposes without your explicit written authorization, except as permitted or required by HIPAA (for example, for treatment, payment, or healthcare operations). We will disclose your personal information or PHI without your authorization only where required or permitted by law - for example, in response to a valid legal request, or as otherwise described in our Notice of Privacy Practices.
This website uses "cookies" to help personalize your browsing experience and understand site usage. A cookie is a small text file placed on your device by a web server. Cookies used on this site do not collect PHI and cannot run programs or transmit viruses. Cookies are uniquely assigned to you and can only be read by the server that issued them.
This Practice takes administrative, technical, and physical safeguards to protect your personal information and PHI from unauthorized access, use, or disclosure, consistent with the HIPAA Security Rule. Personal information is stored on servers in a controlled, secure environment. When sensitive information - such as health information or payment details - is transmitted through this website, it is protected using encryption such as Transport Layer Security (TLS/SSL). No method of electronic transmission or storage is 100% secure. If you believe your information has been compromised, please contact us immediately using the information below.
Under HIPAA, you have the right to access and receive copies of your health records, request corrections to your health information, ask for restrictions on certain uses or disclosures, receive an accounting of certain disclosures, and file a complaint if you believe your privacy rights have been violated, without fear of retaliation. Full details of these rights are set out in our Notice of Privacy Practices.
This Practice may update this Statement of Privacy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. We encourage you to review this page periodically. Material changes to how we handle PHI will also be reflected in an updated Notice of Privacy Practices.
Questions about this Privacy Statement or our handling of your health information can be directed to our Privacy Officer: Maple Dental 6418 East State Boulevard, Suite 23, Fort Wayne, IN 46815 Phone: 260-601-3300
This privacy policy is subject to change. Continued use of our services after changes constitutes acceptance of the updated policy. For the most current version, please check this page regularly.
Note: This document is for informational purposes only and does not constitute legal advice. Given the HIPAA compliance implications, this policy - along with the Terms and Accessibility pages sharing this template - should be reviewed by a healthcare attorney before publication.